Archdiocese of Hartford
Office of Education, Evangelization and Catechesis
April 8, 2020
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Helpful Guidelines for Digital Media

Working with School-Aged Children:

In last week’s Weekly Communication the OEEC published some helpful guidelines regarding distance learning. Since these are new tools for some, the OEEC wanted to provide some further clarification regarding these guidelines:

  • Do not record or take screenshots of any meetings/classes where there are school-aged children present. 
    • Most programs (Google Meets, Hangouts, Zoom etc.) have a feature in settings that will turn off the record option for anyone in the meeting. (Please see the Distance Learning webpage for more information.) 
    • Teachers/Leaders can record themselves and save these recordings to send/post for students to watch at another time. 
  • Remember you cannot use a student’s image, unless you have the permission of the parent/guardian. (This includes posting on social media or any marketing that is done for an event.) Photos of students engaged in distance learning that have been submitted with parental approval are fine to post and share.
  • For Youth Ministers and DREs only: There should always be at least 2 adults (21 or older) who are Virtus trained and background checked present in a meeting, for the entire meeting, as per the Safe Environment rules.

Working with Adults (18 and over):

  • If you intend to record a meeting, please be sure to inform all participants ahead of your scheduled digital meeting. 
  • Allow meeting attendees the option of turning off their webcam and microphone if they do not want to be recorded, but still want to attend the meeting.
    • Note: chat windows can be used to allow attendees to participate in the meeting without their image/voice being recorded. 
  • Once your meeting has begun please be sure to reiterate to all participants that the meeting is being recorded.
We want to take a moment to applaud all those in the schools and parishes who have been engaged in online outreach. The social media images that have been posted by schools and parishes according to the above guidelines have been wonderful to see and are a great way to connect our communities during very difficult circumstances.  Photos depicting the creativeness of our students and those demonstrating the healing power of our faith during this holy season serve to brighten spirits throughout the archdiocese. They are also a great testament to the exceptional efforts of our Catholic school and parish educators, who are working so hard to bring us all together in this very challenging time. Thank you for all your efforts!

On Behalf of The School Team of the Office of Education, Evangelization and Catechesis: 

To Catholic School Educators:
National Catholic Education Association (NCEA) National Convention will occur virtually next week - April 14 - 16!  Participation is free. The live and on-demand sessions are very timely to what we are all experiencing!  Learn more or to register click here.

On Behalf of Anne T. Clubb, Director of Community Engagement and 
Kelly Henderschedt, Archdiocesan Director of Catechesis:

Catholic school teachers (elementary and secondary), parish catechetical leaders, and youth ministers are encouraged to take advantage of a new grant opportunity offered through the generosity of the Hartford Bishops' Foundation. The Archdiocese of Hartford Innovation Grants offer the chance to breathe life and positive change into schools and parishes. Find the application by clicking here.

On Behalf of BJ Daly Horell, Archdiocesan Director of Catholic Biblical School (CBS):

Virtual Seder!

On Easter Monday, April 13, 2020 from 6:00 p.m. to 8:00 p.m., the public is invited to a virtual seder hosted by Hartford Seminary’s Dr. Deena Grant. Dr. Grant has worked with us in the CBS community for some time now, sharing her Jewish faith with us. All are welcome! You can “come” either to observe and learn or to participate fully.

Pilgrimage to the Holy Land

Travel plans canceled? Consider traveling again, January 10-21, 2021! The Catholic Biblical School's Silver Anniversary Pilgrimage to the Holy Land is well outside the dates of projected travel restrictions. Registrations are open right now for anyone who has been part of the Catholic Biblical School community at any time in the past 25 years. On May 1, 2020, we will open up registration to “all comers.” Reserve your place now for the spiritual experience of a lifetime. Contact BJ Daly Horell at to get a brochure with full details.

On Behalf of Kelly Henderschedt, Archdiocesan Director of Catechesis and
Lisa Orchen, Archdiocesan Director of Catechetical Initiatives:

The OEEC created a special collection of resources, ideas and links to help parishes, Catholic schools and everyone celebrating Holy Week at Home this year. Visit Celebrating Holy Week at Home to see: 

On Behalf of Laura McCaffrey, Assistant to the Provost:

HOPES Grant Deadline has been extended to Friday, April 24, 2020.

The HOPES Grant application and memo regarding the application are located on the OEEC portal. The grant application, along with required attachments, are due on or before April 24, 2020. The application can be sent by email to If you have any questions regarding the application process please contact her.


Distance Learning Page on the OEEC Website for Principals and Teachers:

Elementary school principals and teachers, please review the OEEC website for resources on Distance Learning. Also, if you want to share distance learning resources with other teachers, please email

All Newsela Products Free to Teachers until June 30, 2020:

Newsela can provide learning resources to help support teachers in the Archdiocese of Hartford. Access to Newsela’s NEW entire product suite for all schools is free through the end of the June 2020. That includes Newsela ELA, Newsela Social Studies, Newsela Science, and Newsela Social-Emotional Learning Collection.

Teachers, to register and gain access to all these products click on the links below!

Here are some additional resources and tools to help support teachers and students: 

On Behalf of Jennifer McClintock, Coordinator of Catholic Scouting:

Please see this announcement from the National Catholic Committee on Scouting (NCCS) in response to concerns about how our Scouts can complete their Catholic Religious Emblems during the current national health emergency.
If you are working on your emblems, please fill out this short survey by clicking here.  Be sure to review our webpage for updates. If you have any questions, please contact Jennifer by email

On Behalf of Lisa Orchen, Archdiocesan Director of Catechetical Initiatives:

To Catholic Educators:

The Sophia Institute is offering a Virtual Retreat for Teachers and Catechists on April 15 at 3:00 p.m.  To learn more and to register, click here.

On Behalf of Michael Wellington, Archdiocesan Director of Youth and Young Adult Ministry:

Dear Friends:
On April 2 we held our first virtual Youth in Hart Weekly Gathering.  Thank you to those who were able to join us and I look forward to continuing the conversation tomorrow, Thursday, April 9.
Going forward, we will be meeting every Thursday at noon via Go To Meeting, for a chance to pray together, share ideas for distance Youth Ministry and talk about the road ahead. This is a unique time in our ministry and I thank you for your dedication to the young people of the archdiocese. I look forward to seeing you on Thursday and know that you and your ministry are in my prayers!
Youth in Hart - Weekly Gathering - 12:00 p.m.
Please join my meeting from your computer, tablet or smartphone.
You can also dial in using your phone: United States: +1 (312) 757-3121
Access Code: 179-036-861

On Behalf of the Faith Formation Directors of the Office of Education, Evangelization and Catechesis:

We know that eventually, this time of social distancing will end, and more than ever, our parishes will need to be vibrant, welcoming, engaging communities of discipleship. Registration is STILL open for the Making Disciples 101 workshop taking place this August. Visit the Evangelization page of our website for more information and to register.  
While many wonderful events and programs have been postponed, there is still much to look forward to from the OEEC! Be sure to visit the Upcoming Events page

All Parish Ministers are Invited to a Virtual Conversation on the RCIA with the OEEC!

Join us for a conversation in which we will:
  • Discuss the Archdiocesan directives around Christian initiation
  • Strategize how best to stay connected to our elect and candidates
  • Imagine how to sanctify our time of social distancing
  • Pray and be in virtual community together!
This conversation will take place on Wednesday, April 8 at 1:00 pm via GoToMeeting. It will be recorded for future viewing, as well. All members of RCIA ministry are invited: priests, deacons, RCIA coordinators, adult faith formation directors, parish catechetical leaders, sacramental coordinators, catechists, etc.
Below please find the GoToMeeting information. While video calling is preferred, you may also dial in by phone.
Virtual Conversation on the RCIA with the OEEC:
Wednesday, April 8, 2020 1:00 p.m.
Please join my meeting from your computer, tablet or smartphone.
You can also dial in using your phone: United States: +1 (786) 535-3211
Access Code: 362-400-941

Please feel free to share this newsletter with your constitutes. All past newsletters can be found on our website

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